Electronic lodgement guidelines - engineering applications
Bayside Council requires electronic lodgement of all plans and supporting documentation in digital form as PDF documents on a non-returnable USB. The USB will become the property of Bayside Council.
Paper application plans and supporting documentation are no longer accepted for new engineering applications lodged on or after 1 January 2016, including applications for driveway works, frontage works, and work activities on Bayside Council sites.
Please note the originally signed Application Form that contains owners consent signature(s), and the Checklist relevant to your application is still required in paper form until Bayside Councils staged process to full electronic lodgement has been implemented.
Electronic documents submitted with your application must satisfy the below criteria.
PDF format
All documents and plans must be submitted as PDF files viewable in Adobe Acrobat. Security settings including password protection, must not be applied to electronic documents.
Documents
Documents should be A4 formatted and optimised for minimum size to publish online. Files larger than 5Mb should be broken up into logical parts and supplied as separate files.
Plans
Plans must be provided to scale, in landscape and in PDF format.
It is preferred that plans are converted electronically rather than printed and scanned. The scale should be clearly displayed on all plan sheets as:
- Showing a scale e.g. 1:200, and separately stating the original sheet size e.g. A3
- Alternatively, showing scale as 1:200@A3
- Black and white plans at 300dpi regardless of page size, colour plans can be lower resolution
- Plans and drawings each require a separate PDF file (refer to Bayside Councils required naming conventions listed below).
Traffic Control Plans are exempt from scaling requirements.
Multi-page documents
Documents with multiple pages should be provided as a single complete document, not as single separate images, and must contain bookmarks to indicate the relevant sections of the document.
Accuracy
Electronic documents must be exact reproductions of the original paper copy documents or plans.
Access to information
Documentation provided with an application may be accessed in accordance with the requirements of the Government Information Public Access (GIPA) Act 2009.
Application documents naming conventions
File naming conventions apply to all electronic documents, including plans and application forms.
File names must match the document requirements listed in the relevant Checklist. The below example below will help guide naming application plans and supporting documentation.
Follow the format exactly as it appears below, entering the applications property address into each document title, eg: "Landscape Plan – 2 Bryant Street Rockdale 1 – Jones 2."
Following the right format will assist with storage consistency and location of application documents in Bayside Councils electronic document management system.
| Civil works details | Property address1 | Applicant name2 |
| Civil works plan(s) | Property address1 | Applicant name2 |
| Civil works section(s) | Property address1 | Applicant name2 |
| Crane details | Property address1 | Applicant name2 |
| Construction management plan | Property address1 | Applicant name2 |
| Demolition plan(s) | Property address1 | Applicant name2 |
| Design report for [insert reason] | Property address1 | Applicant name2 |
| Drainage details | Property address1 | Applicant name2 |
| Drainage longsection(s) | Property address1 | Applicant name2 |
| Drainage plan(s) | Property address1 | Applicant name2 |
| Driveway plan(s) | Property address1 | Applicant name2 |
| Driveway longsection(s) | Property address1 | Applicant name2 |
| Engineers Certificate for [insert reason] | Property address1 | Applicant name2 |
| Flood plan(s) | Property address1 | Applicant name2 |
| Geotechnical report | Property address1 | Applicant name2 |
| Ground anchors general arrangement plan(s) | Property address1 | Applicant name2 |
| Ground anchors structures details | Property address1 | Applicant name2 |
| Groundwater management plan | Property address1 | Applicant name2 |
| Hoarding general arrangement plan(s) | Property address1 | Applicant name2 |
| Hoarding structure details plan(s) | Property address1 | Applicant name2 |
| Landscape details | Property address1 | Applicant name2 |
| Landscape plan(s) | Property address1 | Applicant name2 |
| Public Liability Insurance - Certificate of Currency | Property address1 | Applicant name2 |
| Professional Indemnity Insurance - Certificate of Currency | Property address1 | Applicant name2 |
| Site plan(s) | Property address1 | Applicant name2 |
| Site restoration plan(s) | Property address1 | Applicant name2 |
| Soil and Water Management Plan | Property address1 | Applicant name2 |
| Survey plan | Property address1 | Applicant name2 |
| Structure details | Property address1 | Applicant name2 |
| Structures plan(s) | Property address1 | Applicant name2 |
| Swinging / hoisting diagram | Property address1 | Applicant name2 |
| Traffic Control Plan | Property address1 | Applicant name2 |
| Work zone general arrangement plan | Property address1 | Applicant name2 |
| Works specification for [insert reason] | Property address1 | Applicant name2 |
| 1. Address in the above format | 2. Surname in the above format |